SUSTAINABILITY HUBThe full picture

Year-round sustainability data, in one place.

Beyond per-product carbon, PromoTrace tracks your full company sustainability picture — energy, water, waste, suppliers, policies, actions, targets. When a corporate client asks for a sustainability rating or scope-3 disclosure, you’re hours from submission, not weeks.

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Calculator · For every tender

Product carbon

Per-product CO₂e calculation with white-label PDF for tenders, scope-3 disclosures and ESG questionnaires. Six lifecycle stages, peer-reviewed factors, audit-grade revisions.

  • 2,800+ emission factors · 22 origins · 21 destinations
  • Six-stage lifecycle visualisation
  • White-label PDF in one click
  • Per-record revisions and methodology versioning
Sustainability Hub · For annual reporting

Company sustainability

Track operational data continuously. When the questionnaire arrives, the answer is already written — energy, water, waste, suppliers, policies, targets, the lot.

  • Energy, water, waste, fuel, refrigerants — tracked annually
  • Supplier register with auto KPIs (Scope 3 upstream)
  • Policy log · sustainability actions · targets with progress
  • Multi-site & multi-country across 37 country grids
Why this matters now

Corporate clients are cascading sustainability requirements onto every supplier.

Distributors supplying global brands are increasingly asked to produce sustainability ratings, scope-3 product data and quantitative environmental KPIs as part of vendor approval. Missing the ratings can mean losing the contract. Producing them manually means weeks of spreadsheets — and several thousand euros to consultants.

70%Large corporates require ratings
3 hoursHub-prep vs three weeks manual
€2-5KTypical consultant cost saved

Eight modules. One audit-grade data layer.

Every dimension a corporate sustainability reviewer cares about — from your office electricity bill to your supplier’s REACH compliance — tracked in one place, aligned with leading reporting frameworks.

⚡

Company operations

Energy (electricity, gas, fuels, LPG, biomass, district heating), water, waste breakdown by treatment, refrigerants and F-gases, employee and floor-area metadata.

Module A
🌡️

Climate physical risk

Flood, heat, storm and water-stress assessment per facility with adaptation-plan tracking. Captures the climate-adaptation question reporting frameworks increasingly ask.

Module A · Climate
🏭

Supplier register

Per-supplier rows with country risk, ISO certifications, REACH compliance, code-of-conduct date. Auto-computed Scope 3 upstream, percent assessed and average rating.

Module B · Procurement
📜

Policy & certification log

Sixteen policy types (Environmental, GHG, Materials, Sustainable Procurement, UNGC, SBTi, ISO 14001, CDP and more) with full audit metadata — adopted, reviewed, approved-by, public URL, evidence PDF.

Module C
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Sustainability actions log

Per-action records with status (planned, in progress, completed), estimated savings in kWh, tCO₂e and euros, evidence URLs, and optional link back to a target for closed-loop reporting.

Module C · Measures
🎯

Targets & progress

Quantitative commitments with baseline and target year and value. Live progress computed from latest data — on-track, behind, or achieved — with expected-progress benchmark.

Results pillar
🎓

Training records

Per-event training log with date, topic, category, hours, attendees and total eligible. Auto-computed coverage percentage across the team — measures-pillar evidence ready.

Training evidence
✓

External verification

Track verification status (self-declared or third-party verified), verifier name and standard (ISO 14064-3 and similar), verification date and evidence URL. Significant maturity uplift.

Maturity boost
Multi-site · Max tier

Multi-site & multi-country, out of the box.

Distributors with multiple locations — London headquarters, New York office, Tokyo subsidiary — can track per-site sustainability data independently, or generate a consolidated company-wide rollup with one click. Each site uses its country’s grid intensity automatically.

Thirty-seven country grid factors from IEA 2024 — Switzerland 0.034 kg CO₂e/kWh (hydro and nuclear) to South Africa 0.860 kg CO₂e/kWh (coal-heavy). Renewable electricity share — REGOs, RECs, PPAs — reduces emissions linearly under the GHG Protocol market-based method.

Sample three-site rollup · 2026
London HQ GBR · grid 0.207
10.85 tCO₂e
New York office USA · grid 0.367
5.42 tCO₂e
Tokyo subsidiary JPN · grid 0.487
3.84 tCO₂e
Consolidated All sites · Scope 1+2
20.11 tCO₂e
Reviewer-grade methodology

Built on the standards your reviewer expects.

DEFRA 2024 emission factors IEA 2024 country grid intensity IPCC AR5 GWP100 refrigerants GHG Protocol Scope 2 Guidance ISO 14064-1 alignment Idemat 2024 materials GLEC v3 transport

Every methodology revision is versioned (currently v1.2.0) and stamped onto each saved calculation — historical numbers stay immutable, future numbers can recompute under newer factors with one click. Read the full methodology →

Three ways to do this. Only one scales.

Most promo distributors handle sustainability reporting one of three ways today. Here’s how PromoTrace compares to the two alternatives.

Total estimated time to a complete annual dataset
Spreadsheets
2–4 weeks
of your team’s time — repeated from scratch every year
External consultant
1–2 weeks + €2k–5k fee
your prep time plus their turnaround, every cycle
PromoTrace Hub
30–90 min then minutes to update
first year only — next questionnaire is already written
Spreadsheets External consultant PromoTrace Hub
Initial prep time per year 2–4 weeks 1–2 weeks (yours) + theirs 30–90 minutes
Cost per year Internal time €2,000–5,000+ From €740/mo
Methodology source Whatever someone copied Consultant-specific DEFRA + IEA + IPCC + GHG Protocol
Multi-country grid factors Manually look up each year Re-entered by consultant 37 countries auto-applied
Supplier register + auto KPIs Separate sheet, manual recompute Consultant’s spreadsheet Live KPIs from the data
Targets with live progress Quarterly manual update Yearly slide Auto-computed from latest year
Per-row audit trail “Last saved” timestamp only Email chain Immutable revisions per row
When the next questionnaire lands Start the spreadsheet exercise again Re-engage the consultant Already written
Lock-in None High — data lives in consultant’s files Export-anytime CSV / PDF

Frequently asked questions

Everything you might want to know before bringing your company-level sustainability data into PromoTrace. If you need more, book a demo.

How is the Sustainability Hub different from the Calculator?
The Calculator computes the CO₂e of a single product for a single tender or client report. The Sustainability Hub tracks your company’s year-round operational footprint — energy, water, waste, suppliers, policies, actions, targets — so that when a corporate client asks for a sustainability rating, scope‑3 disclosure or ESG questionnaire, the answer is already written. You get both on every paid plan.
Which reporting frameworks does it align with?
The methodology stack is the one corporate sustainability reviewers expect: DEFRA 2024 for emission factors, IEA 2024 for country grid intensity, IPCC AR5 for refrigerant GWP100, the GHG Protocol Scope 2 Guidance (market-based method), ISO 14064-1 for the GHG inventory boundary, plus Idemat 2024 and GLEC v3 for the product-LCA side. Output maps cleanly onto common sustainability ratings and scope‑3 disclosure formats. Read the full methodology →
What are the eight modules exactly?
(1) Company operations — electricity, natural gas, diesel, petrol, LPG, biomass, district heating, water, waste with treatment breakdown, refrigerants & F-gases, employee and floor-area metadata. (2) Climate physical risk — flood / heat / storm / water-stress per site with adaptation tracking. (3) Supplier register — per-supplier rows with country risk, ISO certifications, REACH, code-of-conduct date; auto-KPIs (% assessed, Scope 3 upstream, etc.). (4) Policy & certification log — 16 policy types with audit metadata. (5) Sustainability actions log — per-action records with estimated savings. (6) Targets & progress — quantitative commitments with live progress. (7) Training records — auto-computed team coverage percentage. (8) External verification — status, verifier, standard, evidence URL.
Do I need multi-site reporting?
Single-location distributors don’t need to think about it — Pro auto-creates a Main site and the Hub operates transparently as one tracked location. Multi-site is for distributors with multiple legal entities or operational locations (HQ + offices + warehouses) that need either separate per-site reporting or a consolidated company-wide rollup. Each site uses its country’s grid intensity automatically — a London site picks the UK factor, New York the US factor, Tokyo the Japan factor. Multi-site is available on Max.
What happens to historical data when the methodology updates?
Every saved row is stamped with the methodology revision it was calculated under (currently v1.2.0). Historical numbers are immutable — nothing rewrites yesterday’s audited figure. When a new methodology revision ships, you see a one-click recompute preview (old vs new vs Δ) and choose whether to migrate selected rows forward. Reviewer-friendly audit trail, no surprise recalculations.
Can I attach evidence to inputs (utility bills, REGOs, contracts)?
Yes — every major numeric input has an evidence URL field. Drop in a link to the utility bill, REGO certificate, waste contractor invoice, payroll summary, lease document, supplier audit PDF, training-attendance sheet. The URL flows through to the audit trail. Per-row revisions snapshot the full input + output set on every save.
How long does the initial Hub setup take?
For a typical distributor: 30 to 90 minutes for the first reporting year, depending on how organised your sustainability inputs already are. We walk you through site setup, energy and water entries, your top suppliers, your active policies, and any targets you’ve already committed to publicly. From year two onwards, updates take a few minutes per quarter as you log new readings and supplier interactions.
Who at PromoTrace can see my Hub data?
Your Hub data is scoped to your company — team members at your distributor see it; team members at any other distributor on the platform do not. PromoTrace platform admins (the internal engineering and customer-success staff) can access your data only when you raise a support request — every cross-tenant view is logged in the audit trail and visible to you under your admin pages.
Can the Hub generate a finished sustainability report?
Today the Hub generates structured data + the per-site / consolidated dashboards you can export as PDF. A guided document generation engine — producing finished annual sustainability reports, environmental policy statements, supplier sustainability reports, and submission packs for the major rating frameworks — is in active development (Phase 3 of the Hub roadmap). Existing customers are first in line.

Make every corporate request a brief exercise, not a project.

Included on Pro and Max. Multi-site reporting on Max. Book a thirty-minute demo — we’ll set up your sites, walk through the data model, and answer any reviewer-specific question your corporate clients are likely to ask.

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