HOW IT WORKSFour steps

From blank state to delivered PDF in under two minutes.

Most distributors land their first delivered report inside the first hour after onboarding. Here's how a single calculation flows from input to client-ready output.

First calc
< 90sec
Lifecycle stages
6
Confidence band
±9%
Bulk throughput
250rows/s
01
Brief

Enter the product brief.

Pick the product type, the material, the country of origin, the decoration method, the destination, the quantity. PromoTrace pre-fills sensible defaults from your last calc for the same product family — so the third tote takes seconds, not minutes.

~ 45 seconds
Product
Recycled tote▾
Material
rCotton 240gsm▾
Origin
India (IND)▾
Destination
United Kingdom▾
Decoration
Screen-print, 2 colour▾
Quantity
5,000 units▾
Fig. 01 · The Brief panel inside the calculator.
02
Calculate

PromoTrace walks the lifecycle.

Six stages, in the background. Materials, production, packaging, transport (sea / air / road), decoration, end-of-life. Every emission factor traces to a public source; the methodology revision is stamped on the result.

< 1 second
Materials
0.39
Production
0.18
Packaging
0.08
Transport
0.13
Decoration
0.05
EOL
0.01
Fig. 02 · Six factors resolved against current methodology revision.
03
Review

See the full breakdown — edit anything.

Per-unit and batch CO₂e, confidence band, lifecycle stage percentages. Hover any stage for the factor that drove it. If the assumption doesn't fit (different decoration coverage, custom packaging weight), override it inline.

~ 10 seconds
Per unit
0.84kg
Batch (5k)
4,200kg
Materials
46%
0.39
Production
21%
0.18
Packaging
9%
0.08
Transport
16%
0.13
Decoration
6%
0.05
End-of-life
2%
0.01
Fig. 03 · Stage-by-stage breakdown with editable cells.
04
Deliver

One click → white-label PDF.

Your distributor brand on the header, your client's name on the subject, the lifecycle on the body, the methodology footer on the bottom. Email it. Or send a signed link your client can open without an account.

~ 5 seconds
Your Brand Ltd
CO₂e · v1.2.0
Issued for · ACME Holdings plc
Recycled cotton tote, 240gsm · 5,000 units
0.84kg CO₂e / unit
Batch total 4,200 kg CO₂e · confidence ±9%
Methodology v1.2.0 · Jun 2026 · promotrace.io
Fig. 04 · Curated PDF — your brand on the header, methodology on the foot.
 Sustainability Hub · the other workflow

For every annual reporting cycle.

The calculator above runs every time you quote a product. The Sustainability Hub runs once a quarter (or once a year) and stays ready for any corporate questionnaire that lands — rating frameworks, scope-3 disclosure, ESG self-assessments.

01
Add your sites

Declare the legal entity and locations covered.

One site for a single-location distributor, or HQ + offices + warehouses for multi-site teams (Max). Each site declares a country — the grid factor follows automatically.

~ 2 minutes per site
02
Enter the year

Energy, water, waste, fuels — with evidence URLs.

Drop your utility bills, REGOs, waste-contractor invoices into the per-input evidence URL field. Scope 1 + 2 emissions auto-calculate against DEFRA 2024 + the right country grid.

~ 20 minutes the first year
03
Suppliers + policies

Register your key suppliers + active policies.

Per-supplier row with country, ISO certs, REACH, code-of-conduct date. Per-policy row with adoption date, scope, public URL. Auto-KPIs: % CoC signed, % assessed, Scope 3 upstream tCO₂e.

~ 30 minutes
04
Targets & actions

Set quantitative targets. Log every action.

"Cut Scope 1+2 by 30% vs 2024 baseline by 2030." Live progress computed from your latest year. Log every sustainability action with estimated savings (kWh / tCO₂e / EUR).

~ 10 minutes
05
When the questionnaire lands

Three hours, not three weeks.

Click "Send dashboard to client" or export the per-site / consolidated PDF. The answer is already written — you transcribe it into whatever questionnaire format the corporate client requires.

~ 3 hours, vs 3 weeks manual
Two workflows, one platform

Now do both on your catalog and your company.

Book a demo See the Sustainability Hub